POSITION TITLE:  Clerk of Council                                                                                                                      

DEPARTMENT:  City Council                                                                                            

Position Summary:    


  • Attend all Council Meetings, regular and special; keep an accurate and complete record of all proceedings of Council (Regular and Special Council Meetings, Committee of the Whole Meetings and Public Hearings.
  • Maintain a working knowledge of the City Charter, Council Rules and Sunshine Laws.
  • Prepare a record of proceedings as described in Articles IV, Section 10 (Procedure)

(a)     Keep a journal of proceedings, which shall be a public record.

(b)     “Ayes” and “nays” shall be entered upon the journal; and upon the passage of every ordinance or resolution, the vote shall be taken by ‘ayes” or ‘nays” and entered upon the journal; and no ordinance or resolution shall be passed without the concurrence of a majority of the members elected to Council.

  • Serve as recording secretary to Planning Commission, and Zoning Board of Appeals, also, the Standing Committees, as requested.
  • Certifies and/or attest to required documents, ordinances, resolutions, and materials for the City Council; authenticate by his or her signature all Minutes, Resolutions and Ordinances of Council.
  • Post all ordinances, resolutions, statements, orders, proclamations, notices and reports required by law by the Charter.
  • Prepare Council’s materials for distribution, containing agenda materials all legislation the weekend prior to City Council meeting (Tuesdays). Prepare agendas, legislation and meeting materials for distribution to Council Members.
  • Update legislation, minutes and other documents for signature.
  • Develop and maintain minutes of meetings, resolutions, ordinances and progress reports, as assigned.
  • Maintain departmental files for various projects and programs.
  • Prepare and submit public notifications of Council businesses, as requited by law and/or Council Rules:
    • Notices and mailings for Council Public Hearings and submits same in accordance with applicable Public Notice Regulations.
    • Notices for Special Council Meetings and delivers same to Council.
    • Posts all notices for all departments and maintains record of those postings.
  • Prepare Council agendas and Council information packets, including accepting applicable historical documents and pertinent records, and compiling proposed legislation for inclusion in the agenda of Council.
  • Attend meetings of Council and Council Committees and prepare the taking and preparation of minutes.
  • Deliver all adopted ordinances and resolutions to the Administration and assure all files on signed ordinances and resolutions are maintained on City file.
  • Work independently on projects, as assigned by City Council.
  • Work in conjunction with federal, state and local government agencies.





Major Accountabilities:


  • Maintain a record of Council proceedings, as required; maintain custody of all official documents, reports, papers and files of Council.
  • Maintain a record of all ordinance and resolutions adopted by Council; prepare Ordinances and Resolutions for codification.
  • Provide notice of regular and special meetings of Council to its members and the public, as provided for by City Charter, Rules of Council or by ordinance or resolution.
  • Serves as secretary for Planning Commission and Board of Zoning.
  • Research various items from adopted ordinances and resolutions and past Council proceedings, as requested; research and provide information for City Council Members.
  • Fulfill public records request as related to Council proceedings.
  • Certify copies of legislation and Ordinances when required.
  • Update list of elected officials and notify outside agencies as required.
  • Certify proposed charter amendments and ballot issues to the Board of Elections in accordance with deadlines.
  • Provide auditors with minutes and legislation for annual audits.
  • Perform other such duties as Council will require including clerical, secretarial and administrative work.  

Position Qualifications


  • Minimum of (2) years full-time clerical experience.
  • Associates Degree preferable, minimum High School diploma.
  • Business education courses.
  • Excellent oral and written communication skills.
  • Ability to use personal computer---Microsoft Word, Excel, Outlook.
  • Background Check required.
  • Perform other duties as assigned.
  • Full-time position. 
  • The Clerk must provide a time sheet for finance department, sign-off by the President of Council or the Council designee.
  • Establish and maintain effective working relations with others and handle difficult interpersonal contacts.


   Qualified applicants please submit resumes by October 26, 2018.

      City of Warrensville Heights

      Attn:  Dawn Cowan

4301 Warrensville Center Road

Warrensville Heights Ohio 44128.

    Or e-mail to [email protected] for a full job descriptionplease log onto cityofwarrensville.com or pick up at Warrensville Heights City Hall. 


September 2018